Software Data

Software Data

        “Current software data reports suffer from many shortcomings, including inconsistency of data reporting, inability to track to cost reports, and use of non-standard formats. Over the past two years the DoD cost community has jointly developed a new software data reporting system that will mitigate many of the existing shortcomings. CAPE is now implementing the use of the updated SRDR, found on the CADE public website, for collection of software data on efforts that meet Cost and Software Data Reporting (CSDR) thresholds.”

               -DoD Cost Analysis Improvement Memo, January 9, 2017

A new SRDR Data Item Description (DID), DI-MGMT-82035A, with an updated format for development, an updated format for maintenance, and a new format for Enterprise Resource Planning (ERP) programs was approved in November 2017 and is available in our DID & Form Table page (link is provided below). It replaces the 2016 version of the DID which superseded the 2011 Initial and Final SRDR DIDs. The SRDR DID must be used for all new contracts and government efforts over $20M development or over $1M per year maintenance. Contract data requirements lists (CDRLs) may be amended to implement the new DIDs for future software releases at the discretion of the Program Manager and Cost Working Integrated Product Team (CWIPT). Example SRDR CDRL language to address the new SRDR DID is available in our CDRL page (link is provided below).

  • DD Form 3026-1 (Format 1) provides the reporting format for software development efforts. Development SRDRs should align with acquisition Contract Cost Data Reports (CCDR) (DD Forms 1921 and 1921-1). Format 1 accommodates initial reports with estimated values, interim reports with a combination of estimated and actual values, and final reports with actual values.
  • DD Form 3026-2 (Format 2) provides the reporting format for software maintenance efforts. Maintenance SRDRs should be accompanied by sustainment CCDRs (DD Forms 1921 and 1921-1 or 1921-5) at a comparable Work Breakdown Structure (WBS) level. Format 2 is to be submitted on an annual basis.
  • DD Form 3026-3 (Format 3) provides the reporting format for ERP programs. ERP or Defense Business Systems are considered a special case of a software development effort. The reporting requirements outlined for Format 1, software development efforts, also apply to Format 3 unless noted otherwise in the SRDR DID.
  • Each SRDR format contains a Part 1 and a Part 2. Part 1 includes identifying information as well as software size, schedule, and technical characteristics. Part 1 is required to be submitted in eXtensible Markup Language (XML) format when cPet functionality is available to generate an XML file from the completed Excel forms. Part 2 must be submitted in Excel format only and validated against companion CCDR submissions as noted above. Until the cPet functionality is available to generate the XML format, both Part 1 and Part 2 must be submitted in Excel format.

SRDR development (to include ERP programs) reporting thresholds remain unchanged at $20M, then year dollars. If a program either has previously qualified for SRDR development reporting or currently qualifies for CCDR sustainment reporting (i.e., total contract exceeding $50M, then year dollars), and the total current annual software maintenance effort exceeds $1M per year, then year dollars, then maintenance SRDRs are required. These thresholds apply to both contractor and government efforts. Any phase of a program may use any of the forms associated with SRDRs, the CWIPT should consider the software effort environment and which form or forms best apply.

Reference material for the SRDR:

SRDR Unified Review Function (SURF)

The purpose of the SURF team is to maintain the Government Verification & Validation (V&V) efforts on SRDRs. The intent is to supplement the DCARC review at the time of the SRDR submission in order to improve the quality of the data collection and decrease the amount of time required for Government review and contractor processing.

Read the Department of Defense Software Resource Data Report (SRDR) Verification and Validation (V&V) Guide version 4.0

SURF V&V Question Templates are MS Excel files that accompany the V&V guide. The four question templates provide a check list to aid SURF and DCARC analysts in the review of Legacy, Development, Maintenance and ERP software data reports.